plughost.blogg.se - april 2022

#Outlook 2016 for mac coloring rules how to
#Outlook 2016 for mac coloring rules archive

#Outlook 2016 for mac coloring rules archive

Other than just the color coding you can sort your Outlook using many other options like auto archive option which lets you maintain a slim PST file, you can also create Outlook rules which once set up, do not need any kind of user interference and they are auto sorted.Īfter all your efforts poured into categorizing Outlook, you cannot let minor mistakes ruin your hard work. Other sorting options to efficiently manage your Outlook And also populate your search results accordingly. You can choose the category you want to sort. When you finally have all your messages color categorized, you can reap the harvest of sorting your emails in one single step.įind categorize option on the column just above the messages and click on it.

#Outlook 2016 for mac coloring rules how to

How to sort your Outlook messages using Outlook color categories? The setup is complete and saved once you click on OK.By just a single click you can add the category as a Quick click.A list of existing categories are displayed.Select categorize and choose set quick click from the drop down menu.Once you successfully add your category to quick click section, you can instantaneously color categorize your mail by clicking on the tiny box on the right side of the message.

Adding your category to this quick click section can make it more accessible. Outlook color categories you frequently use can be added to the quick click section. What is Quick click and how to make best use of it? Any upcoming changes to the item are automatically applied. It is to be considered that multiple Microsoft outlook categories can be assigned to a particular item. Select the category you want to rename and type in the new designated name.

From the drop down displayed select All Categories to have a color categories dialogue box displayed.

Under home tab, find Tags option and select categorize.

Click on OK to save your customized color category.

Type desired name of the category in the Name field, post which you are allowed to choose the color and short-cut from the respective drop down menus.

Add new category dialogue box is displayed on the screen.

From the dialogue box named color categories click on the New option displayed on the right.

From the drop down menu navigate to All Categories.

To Create a color category choose Tags option from the Home tab and select Categorize.

If your intended category is not displayed, try looking for your category in the All Categories section. While viewing the message the categorize option can be found in the Tags displayed on the ribbon. Click on categorize and select the desired category. If you intend to assign a category to specific message in the list, right click on the message. You can also create a category by selecting a different color in Outlook color categories apart from existing quick categories or rename the existing color to serve your purpose. Kindly note that IMAP accounts do not support color categorize due to limitations in the IMAP protocol.īy default there are six colors you can use to categorize. While we lay our prime focus on POP3 accounts of Outlook 2016 this article also applies for other version of Outlook namely Outlook 20. Limitations of using Color Categorization in IMAP account: Depending on the usage and association more than one color can be assigned to an item.įor example, the below images show Outlook color categories assigned to a Meeting and To-Do items respectively:įigure 1: Color Categorize Outlook - Meetingįigure 2: Color Categorize Outlook – To Do List The beauty lies in associating different Outlook items to a user-defined color category. You can personalize your Outlook inbox by specifying a color to specific genre of mails/notes/events.

Let’s take a step forward to understand Outlook color categories and how to use it to our advantage.ĪDVANTAGES OF COLOR CATEGORIZING YOUR OUTLOOK ITEMS When used the right way this kind of categorization can be very helpful in making your Outlook routine effortless. From 2007 version onwards Color Categorization has been included in Outlook.